PaperDrop Imaging - Cost Benefits

You’re still not sure whether your company can benefit from our services? After reading this section you’ll get a better understanding of exactly what we can do for the future success and profitability of your business. We have also highlighted a few interesting business facts regarding the inefficiencies of paper files.

The benefits of our paperless solution are clear when compared with traditional paper-based filing systems. PaperDrop Imaging creates what your business needs for tomorrow, and eliminates the inefficiencies of today.

Creates Superior Efficiency Simulatenous access allows your employees to view crucial data from any location in the world remotely, quickly, and securely. This innovative process streamlines information to anyone - anytime - anywhere.	Eliminates Lost Files The PaperDrop system makes losing files virtually impossible; from the archival quality compact-discs to our secure hosting with built-in recovery capabilities, your information is always available. This safeguards your organization from the costs associated with having to locate, research, and recreate lost documents.
Creates an Increase in Savings of Time & Labor Your company was formed with specific goals in mind, but sustaining an uneconomical filing structure was probably not one of them. PaperDrop alleviates this burden with a revolutionary system that is more accessible, organized and efficient – redirecting your company’s time and workforce toward achieving your initial mission.	Eliminates Office Storage Expenses With the PaperDrop process hard-copy files are rendered obsolete along with costly filing cabinets and expensive off-site storage units. The result is less office equipment, more space, and the elimination of storage fees.
Creates Greater Accuracy Comprehensive access to all databased files puts a wealth of information promptly at your fingertips, ensuring your ability to accurately service your clients and make informed decisions. Never before has attaining this level of precision been more cost-effective.	Eliminates Many Privacy & Security Concerns Simulatenous access allows your employees to view crucial data from any location in the world remotely, quickly, and securely. This innovative process streamlines information to anyone - anytime - anywhere.
Creates Better Customer Retention The PaperDrop process gives you the ability to retrieve all customer information in real-time from the convenience of your desktop. Providing customer service that is more accurate, efficient, and timely will bring client satisfaction to new heights.	Eliminates Time Wasted on Administrative Functions Storing data in digital form reduces time spent faxing, mailing, and copying paper documents. Electronic files can be promptly retrieved for printing and emailing purposes, conveying the information faster than traditional methods.
Creates More Employee Productivity Saving employees the time associated with filing and tracking down information will allow them to focus on primary job functions, increasing overall work volume without the need for additional staff or expansion of infrastructure.	Eliminates Data Maintenance Personnel Costs PaperDrop facilitates the filing, retrieving, maintenance, and hosting for your company’s entire network of information. This delegation thereby decreases the need for IT personnel, record maintenance staff, and other administrative labor costs.
Creates Tech-Savvy Marketability Impress your current and prospective clients with professional compact dics (CDs) displaying pictures, logos, contact information, or anything you desire. PaperDrop provides you with multiple CDs that are customized, personalized, and fully-colored per your request so that differentiating yourself from the competition couldn’t be any easier.	Eliminates Misfiled Documents Customizable search and navigation features bring your entire network of files conveniently to your fingertips. Whether it’s been accessed one time or one hundred times, you can rest assured that it will always be easily retrievable from its secure databased location.
Creates Timely Service Instantaneous access to comprehensive data and relevant customer information expedites servicing, alleviating the need for uneconomical call-backs or time wasted retrieving hard-copies. Additionally, PaperDrop’s flexible indexing feature provides user-definable subsections within each file, allowing you to pinpoint specific information faster than ever.	Eliminates Numerous Non-Compliance Issues Enhanced control of your businesses’ complete records system allows you to easily conform with compliance statutes. Though these laws vary by industry and geographic location, they generally maintain several consistent requirements that PaperDrop fulfills, such as: creation timestamp, on-demand replication, storage on unalterable media, and sound quality-control methods.
Creates Appeal To Professionals The value of a filing system that fuses technology, productivity, convenience, and expediency will draw in talent by giving top prospects the tools conducive to success.	Eliminates Document Destruction Hassles After digitizing your entire file system PaperDrop will shred all sensitive materials at the scanning site. A certificate of destruction will be issued to confirm that the information was destroyed by an independent professional, alleviating your organization of any internal security concerns.
Creates a Disaster Recovery Program Secure and off-site storage allows for mass recovery capabilities in the event of an unfortunate catastrophe.	Eliminates Costly & Inefficient Inter-office Correspondence Coordinating information between offices within your organization is vital. The PaperDrop system will modernize your company with smooth, efficient, and cost-effective communication within your corporate framework, allowing you to rid yourself of expensive courier services and time-consuming mailings.
Creates Positive Environmental Impact Digital replication of hard-copy documents to electronic form makes the retention of paper files unnecessary and redundant. The PaperDrop solution provides organizations with significant recycling opportunities that were previously unavailable.	Eliminates the Risk of Being Left Behind in Today’s Competitive Digital Age. . .

7.5% of all documents get lost and another 3% get misfiled.

A typical organization spends:

$30 to file a document
$120 to find a misfiled document
$250 to reproduce a lost
document

Companies need an additional employee just to maintain every 12 filing cabinets.

Professionals spend only 5-15% of their time reading information, but up to 50% of their time trying to locate it!

Only 10% of all documents that get handled each day are utilized – employees waste time merely shuffling the other 90%.

Workers lose up to 500 hours a year just looking for files!