Jumping on the cutting edge of technology can be a daunting task for any
organization. PaperDrop Imaging understands the potential concerns
associated with digitizing important company documents. Will company
files still be necessary in the event of an audit, or even worse, a
lawsuit? Modern statutes, such as the examples to the right, have addressed
and dispelled these common misconceptions. 
Such legislation has elevated and modernized the legal status
of electronic documentation in the eyes of the law. Their newfound legitimacy
as legal records allows for the off-site storage and possible complete destruction
of paper files. The specifics of going paperless, however, vary by
industry and geographic region. Luckily, general requirements do exist– established
by federal laws, such as those listed to the right, and shared by many fields.
The following are some of the common rules that paperless systems must adhere
to in order to qualify as lawful. 
| • The digital system has undertaken reasonable controls to ensure accuracy, integrity, and reliability. |
| • Electronic records must be preserved on unalterable media. |
| • The system includes an indexing feature that enhances file retrieval. |
| • Print function must be included to produce hard-copies on demand. |
| • Tracking utility must accompany the system to prevent and detect unauthorized creation, addition, alteration, deletion and access of records. |
| • An exact and comprehensive transfer of documents can be made. |
* The content of this article does not constitute legal advice and should not be relied on as such. Specific advice regarding your situation should be sought by an attorney.
