Modern legislation calls for a modern solution. PaperDrop Imaging provides the answer by limiting your company’s exposure with a revolutionary paperless system. Founded on the pillars of manageability, security, and convenience, PaperDrop propels your filing system into the 21st century.

Recent federal statutes have forced businesses to change the way they manage their records. The following legislation, amongst others, has brought consumer privacy, executive accountability, and data security to the forefront of corporate concern.

Sarbanes-Oxley (Corporate Reform Act)

Mandates that corporate officers take responsibility for their financial reporting by requiring internal controls over company information and data.

Gramm-Leach-Bliley (Financial Modernization Act)

Requires financial service organizations to ensure the privacy and security of customer information. These institutions must also safeguard against unauthorized access to or use of customer records.

Family Educational Rights & Privacy Act (FERPA)

Protects the privacy of student education records by restricting access from unauthorized personnel. These requirements mandate a filing system that logs employee usage and allows organizations to define access.

The Health Insurance Portability and Accountability Act (HIPAA)

Establishes confidentiality and protection standards for personal health information, such as a filing system that includes: data backup features, disaster recovery capabilities, and trackable information controls to ensure integrity.

The Patriot Act

Directs financial institutions to comply with enhanced due diligence and procedural measures. This translates into an increased need for records and information to be stored accurately and shared properly.

Privacy concerns are not the only aspect of compliance that the PaperDrop system eases; heightened security features, including those listed below, will enhance your ability to comply with current laws, protect information, and bolster consumer confidence.

Secure Downloads

Privacy powered and certified by VeriSign SSL using 128-bit level encryption and authentication. Data is stored outside of web-accessible areas in a permissions controlled digital file vault. System monitors access, file retrieval, and prohibits users from downloading multiple files without re-authenticating.

Intrusion Detection System (IDS)

Server monitoring is enabled at all times to log access, track hack attempts, and alert the system accordingly.

Administrative Controls

These functions offer employers the ability to limit worker access, track employee usage, and run statistical reports.

Data Backup

The automated data backup system stores records in various locations and on multiple media devices to prevent information loss.

Secure Log-In

Client and administrator log-ins feature private encryption, limited duration of login, IP tracking, and do not store data on user computers.

Login/Logout Tracking

Such tracking is used to maintain secure connections and verify user validity. Users are prevented from backing into secure areas after logging out. Server-validated access is based solely on the permissions system.

Invalid Access Control

The system automatically tracks and blacklists offending IP addresses, prevents attempted logins from invalid machines, and prohibits the relocation of login data to other computers.

Security Hologram

Authentic decal is attached to all genuine PaperDrop CDs to ensure validity and source of origin.

Firewall System

The firewall restricts access to non-relevant ports, inspects incoming packet-requests , scans viruses, and automatically logs all access types.